Apartments.com Rental Manager vs Rent Manager
Rent Manager scores 8.0/10 vs 6.5/10. Best for: Mid-to-large property management companies needing deep customization and robust accounting.
Rent Manager scores higher overall at 8.0/10 vs 6.5/10. Rent Manager is a powerhouse for mid-to-large property management companies that need deep customization and comprehensive accounting. Its flexibility is unmatched, but the high minimum cost and learning curve make it overkill for small landlords. Best suited for professional managers running 100+ units across multiple property types who want a system they can tailor to their exact workflows.
Apartments.com Rental Manager 
Rent Manager Rank
#26 of 31
Rank
#4 of 31
Features
10/17
Features
17/17
Starting at
$0/mo
Starting at
$250/mo
User reviews
4.2/5 (50)
User reviews
4.6/5 (860)
What they cost
| Apartments.com Rental Manager | Rent Manager | |
|---|---|---|
| Starting at | Free /mo | $250 /mo |
| Free trial | Free tier available | 0 days |
| Number of plans | 3 | 3 |
What the pricing really means
At first glance, Apartments.com Rental Manager looks cheaper at $0/month vs $250/month. But sticker price is only part of the story. Look at what is included on the base plan, how many users you get, and whether you need add-ons to get the features you actually need. The $99/month plan that requires $200 in add-ons is actually more expensive than the $250/month plan that includes everything.
Where Apartments.com Rental Manager wins
- Free listing syndication across the Apartments.com network reaches millions of renters
- Core features like screening, rent collection, and applications are free
- Backed by CoStar Group, giving it long-term stability and investment
- Inherited Cozy's user-friendly approach to small landlord management
Where Rent Manager wins
- Extremely customizable with configurable workflows, reports, and user permissions
- Handles residential, commercial, and mixed-use portfolios in one platform
- Robust double-entry accounting with trust accounting and 1099 reporting
- Strong customer support that consistently earns praise in user reviews
Where Apartments.com Rental Manager falls short
- No built-in accounting or financial tracking beyond basic expense logging
- Website can be glitchy, especially during peak application processing
- Maintenance tracking lacks advanced features like recurring tasks and priority levels
- Limited feature depth compared to dedicated property management platforms
Where Rent Manager falls short
- $250/month minimum makes it expensive for small landlords with few units
- No free trial — you must commit before testing the software
- Steep learning curve due to the depth of customization options
- Interface feels dated compared to newer cloud-native competitors
Who is each product built for?
Apartments.com Rental Manager
Target: 1-50 units
Apartments.com Rental Manager is best for small landlords who value listing exposure above all else. Being part of the largest rental listing network in the US is a genuine competitive advantage for filling vacancies quickly. However, the management tools are relatively basic — there is no real accounting, and the platform works better as a listing and screening tool than a full property management solution.
Rent Manager
Target: 100-10000 units
Rent Manager is a powerhouse for mid-to-large property management companies that need deep customization and comprehensive accounting. Its flexibility is unmatched, but the high minimum cost and learning curve make it overkill for small landlords. Best suited for professional managers running 100+ units across multiple property types who want a system they can tailor to their exact workflows.
Feature comparison
| Feature | Apartments.com Rental Manager | Rent Manager |
|---|---|---|
| Tenant Management | ||
| Tenant screening | ||
| Online rent collection | ||
| Lease management | ||
| Tenant portal | ||
| E-signatures | ||
| Property Operations | ||
| Maintenance requests | ||
| Owner portal | ||
| Property inspections | ||
| Vendor management | ||
| Vacancy advertising | ||
| Finance & Reporting | ||
| Accounting/bookkeeping | ||
| Bank account management | ||
| Insurance tracking | ||
| Reporting/analytics | ||
| Platform | ||
| Document storage | ||
| Mobile app | ||
| API access | ||
Common questions
Rent Manager scores 8.0/10 vs Apartments.com Rental Manager's 6.5/10 in our ranking. Rent Manager is the better pick for 100-10000 units. Apartments.com Rental Manager is better if you need small landlords who want free listing exposure on the largest rental marketplace in the us.
Apartments.com Rental Manager starts at $0/month. Rent Manager starts at $250/month. Watch for add-on costs — the base price often does not include all features. Pricing last verified 2026-03-01.
Apartments.com Rental Manager: Free tier available. Rent Manager: No free trial. Always test with your actual workflow before committing to an annual plan.
Apartments.com Rental Manager covers 10 of 17 features we track. Rent Manager covers 17 of 17. Rent Manager has broader feature coverage, but more features does not always mean better — pick the tool that covers what your business actually needs.
No, Apartments.com Rental Manager does not have a mobile app. Rent Manager does have one.
Yes. The main effort is migrating your data (customer lists, job history, invoices). Plan for 1-2 weeks of overlap where you run both. Most property management tools can import CSV data. Ask both vendors about migration support before you sign.
The bottom line
Pick Apartments.com Rental Manager if...
Small landlords who want free listing exposure on the largest rental marketplace in the US
Pick Rent Manager if...
Mid-to-large property management companies needing deep customization and robust accounting