Healthie vs ICANotes
Healthie scores 7.6/10 vs 6.5/10. Best for: Nutritionists, wellness providers, and digital health startups that want an API-first platform they can build on, not just use as-is.
Healthie scores higher overall at 7.6/10 vs 6.5/10. Buy Healthie if you are a nutritionist or wellness provider who wants the cheapest starting price with room to scale to a full digital health platform. Skip if you need a large community of users for troubleshooting or if e-prescribing costs matter to your bottom line.
Healthie 
ICANotes Rank
#11 of 41
Rank
#37 of 41
Features
18/18
Features
16/18
Starting at
$19/mo
Starting at
$35/mo
User reviews
3.9/5 (137)
User reviews
3.8/5 (130)
What they cost
| Healthie | ICANotes | |
|---|---|---|
| Starting at | $19 /mo | $35 /mo |
| Free trial | 14 days | 0 days |
| Number of plans | 4 | 5 |
What the pricing really means
At first glance, Healthie looks cheaper at $19/month vs $35/month. But sticker price is only part of the story. Look at what is included on the base plan, how many users you get, and whether you need add-ons to get the features you actually need. The $99/month plan that requires $200 in add-ons is actually more expensive than the $250/month plan that includes everything.
Where Healthie wins
- Starts at $19/mo which is the cheapest paid plan in the healthcare practice management category
- API-first architecture means digital health startups and developers can build custom workflows on top of it
- Insurance billing via CMS-1500 and Office Ally integration handles the claim submission pipeline without a separate clearinghouse
- Auto-populated superbills save 10-15 minutes of end-of-day admin per clinician
Where ICANotes wins
- Point-and-click note builder genuinely reduces documentation to 2-3 minutes per session, which users consistently confirm in reviews
- Over 100 built-in clinical assessments with automatic scoring and trend tracking tied directly to treatment plans
- E-prescribing with EPCS and lab integration on the Prescribing plan, so psychiatrists can handle everything in one system
- Part-time pricing starts at $35/mo for clinicians with lighter caseloads, which is rare in behavioral health EHRs
Where Healthie falls short
- Only 21 G2 reviews suggests a smaller user community, which means fewer forums, walkthroughs, and peer support
- E-prescribing is a $40/clinician/mo add-on that stacks on top of already-paid plan costs
- Custom intake forms are locked behind the Essentials plan at $49/mo, so the $19 Core plan uses generic templates only
- The $19 Core plan caps at 10 active clients, which most solo practitioners outgrow within the first month
Where ICANotes falls short
- Interface looks like it was built in the 1990s and has not had a visual refresh, which multiple Capterra reviewers call out
- No native mobile app, so mobile access requires Microsoft Remote Desktop or a browser, which is clunky
- Telehealth is a $10/mo per user add-on, not included, and the $99 activation fee on prescribing plans adds up
- Appointment scheduler is reported as slow by multiple reviewers, with lag when booking or rearranging sessions
Who is each product built for?
Healthie
Target: 1-50 providers
Buy Healthie if you are a nutritionist or wellness provider who wants the cheapest starting price with room to scale to a full digital health platform. Skip if you need a large community of users for troubleshooting or if e-prescribing costs matter to your bottom line.
ICANotes
Target: 1-30 clinicians
Buy ICANotes if speed of documentation is your top priority and you will trade a modern interface for 3-minute progress notes. Skip if you care about design, need a mobile app, or want telehealth included.
Feature comparison
| Feature | Healthie | ICANotes |
|---|---|---|
| Compliance & Security | ||
| HIPAA compliant | ||
| Telehealth / video sessions | ||
| Secure messaging | ||
| Scheduling & Clients | ||
| Online scheduling | ||
| Client portal | ||
| Intake forms / assessments | ||
| Automated reminders | ||
| Clinical | ||
| Progress notes / documentation | ||
| Treatment plans | ||
| E-prescribing | ||
| Outcome measures / assessments | ||
| Billing & Payments | ||
| Insurance billing / claims | ||
| Payment processing | ||
| Superbill generation | ||
| Automated billing | ||
| Platform | ||
| Group practice support | ||
| Mobile app | ||
| Integrations / API | ||
Common questions
Healthie scores 7.6/10 vs ICANotes's 6.5/10 in our ranking. Healthie is the better pick for 1-50 providers. ICANotes is better if you need behavioral health clinicians who dread documentation and want to cut note-writing time from 30 minutes to under 5 minutes per session.
Healthie starts at $19/month. ICANotes starts at $35/month. Watch for add-on costs — the base price often does not include all features. Pricing last verified 2026-04-01.
Healthie: Yes, 14-day free trial. ICANotes: No free trial. Always test with your actual workflow before committing to an annual plan.
Healthie covers 18 of 18 features we track. ICANotes covers 16 of 18. Healthie has broader feature coverage, but more features does not always mean better — pick the tool that covers what your business actually needs.
Yes, Healthie has a mobile app. ICANotes does not.
Yes. The main effort is migrating your data (customer lists, job history, invoices). Plan for 1-2 weeks of overlap where you run both. Most healthcare practice management tools can import CSV data. Ask both vendors about migration support before you sign.
The bottom line
Pick Healthie if...
Nutritionists, wellness providers, and digital health startups that want an API-first platform they can build on, not just use as-is.
Pick ICANotes if...
Behavioral health clinicians who dread documentation and want to cut note-writing time from 30 minutes to under 5 minutes per session.