ICANotes vs Weave
Weave scores 7.4/10 vs 6.5/10. Best for: Small to mid-size healthcare practices that need better patient communication on top of their existing EHR.
Weave scores higher overall at 7.4/10 vs 6.5/10. Buy Weave if you already have an EHR and need better patient communication — calls, texts, reviews, payments. Skip entirely if you're looking for practice management software — Weave is a communication platform, not an EHR.
ICANotes 
Weave Rank
#37 of 41
Rank
#18 of 41
Features
16/18
Features
10/18
Starting at
$35/mo
Starting at
$249/mo
User reviews
3.8/5 (130)
User reviews
4.6/5 (1094)
What they cost
| ICANotes | Weave | |
|---|---|---|
| Starting at | $35 /mo | $249 /mo |
| Free trial | 0 days | No |
| Number of plans | 5 | 3 |
What the pricing really means
At first glance, ICANotes looks cheaper at $35/month vs $249/month. But sticker price is only part of the story. Look at what is included on the base plan, how many users you get, and whether you need add-ons to get the features you actually need. The $99/month plan that requires $200 in add-ons is actually more expensive than the $250/month plan that includes everything.
Where ICANotes wins
- Point-and-click note builder genuinely reduces documentation to 2-3 minutes per session, which users consistently confirm in reviews
- Over 100 built-in clinical assessments with automatic scoring and trend tracking tied directly to treatment plans
- E-prescribing with EPCS and lab integration on the Prescribing plan, so psychiatrists can handle everything in one system
- Part-time pricing starts at $35/mo for clinicians with lighter caseloads, which is rare in behavioral health EHRs
Where Weave wins
- 4.6 G2 rating with 426 reviews is highest in category for communication tools
- VoIP phones with missed call texting means you never lose a new patient inquiry
- Integrates with 70+ existing practice management systems
- Text-to-pay gets you paid faster than mailing statements
Where ICANotes falls short
- Interface looks like it was built in the 1990s and has not had a visual refresh, which multiple Capterra reviewers call out
- No native mobile app, so mobile access requires Microsoft Remote Desktop or a browser, which is clunky
- Telehealth is a $10/mo per user add-on, not included, and the $99 activation fee on prescribing plans adds up
- Appointment scheduler is reported as slow by multiple reviewers, with lag when booking or rearranging sessions
Where Weave falls short
- NOT an EHR or practice management system — it's a communication layer on top of your existing software
- Starting at $249/mo plus $750 setup makes it expensive for what it does
- Scheduling and digital forms locked behind Elite tier
- No telehealth or clinical features at all
Who is each product built for?
ICANotes
Target: 1-30 clinicians
Buy ICANotes if speed of documentation is your top priority and you will trade a modern interface for 3-minute progress notes. Skip if you care about design, need a mobile app, or want telehealth included.
Weave
Target: 1-20 providers
Buy Weave if you already have an EHR and need better patient communication — calls, texts, reviews, payments. Skip entirely if you're looking for practice management software — Weave is a communication platform, not an EHR.
Feature comparison
| Feature | ICANotes | Weave |
|---|---|---|
| Compliance & Security | ||
| HIPAA compliant | ||
| Telehealth / video sessions | ||
| Secure messaging | ||
| Scheduling & Clients | ||
| Online scheduling | ||
| Client portal | ||
| Intake forms / assessments | ||
| Automated reminders | ||
| Clinical | ||
| Progress notes / documentation | ||
| Treatment plans | ||
| E-prescribing | ||
| Outcome measures / assessments | ||
| Billing & Payments | ||
| Insurance billing / claims | ||
| Payment processing | ||
| Superbill generation | ||
| Automated billing | ||
| Platform | ||
| Group practice support | ||
| Mobile app | ||
| Integrations / API | ||
Common questions
Weave scores 7.4/10 vs ICANotes's 6.5/10 in our ranking. Weave is the better pick for 1-20 providers. ICANotes is better if you need behavioral health clinicians who dread documentation and want to cut note-writing time from 30 minutes to under 5 minutes per session.
ICANotes starts at $35/month. Weave starts at $249/month. Watch for add-on costs — the base price often does not include all features. Pricing last verified 2026-04-01.
ICANotes: No free trial. Weave: No free trial. Always test with your actual workflow before committing to an annual plan.
ICANotes covers 16 of 18 features we track. Weave covers 10 of 18. ICANotes has broader feature coverage, but more features does not always mean better — pick the tool that covers what your business actually needs.
No, ICANotes does not have a mobile app. Weave does have one.
Yes. The main effort is migrating your data (customer lists, job history, invoices). Plan for 1-2 weeks of overlap where you run both. Most healthcare practice management tools can import CSV data. Ask both vendors about migration support before you sign.
The bottom line
Pick ICANotes if...
Behavioral health clinicians who dread documentation and want to cut note-writing time from 30 minutes to under 5 minutes per session.
Pick Weave if...
Small to mid-size healthcare practices that need better patient communication on top of their existing EHR