Headway vs IntakeQ
IntakeQ scores 8.3/10 vs 7.2/10. Best for: Health practitioners who are drowning in paper intake forms and want the best digital forms tool that also handles scheduling and billing.
IntakeQ scores higher overall at 8.3/10 vs 7.2/10. Buy IntakeQ if your biggest headache is paper intake forms and you want the best digital forms tool that also does scheduling and billing. Skip it if you need a full-featured EHR with outcome tracking and deep clinical documentation.
Headway 
IntakeQ Rank
#20 of 41
Rank
#2 of 41
Features
12/18
Features
15/18
Starting at
$0/mo
Starting at
$29.9/mo
User reviews
—
User reviews
4.7/5 (321)
What they cost
| Headway | IntakeQ | |
|---|---|---|
| Starting at | Free /mo | $30 /mo |
| Free trial | Free tier available | 14 days |
| Number of plans | 1 | 4 |
What the pricing really means
At first glance, Headway looks cheaper at $0/month vs $29.9/month. But sticker price is only part of the story. Look at what is included on the base plan, how many users you get, and whether you need add-ons to get the features you actually need. The $99/month plan that requires $200 in add-ons is actually more expensive than the $250/month plan that includes everything.
Where Headway wins
- Completely free for providers — zero monthly cost
- Insurance credentialing done in weeks instead of the usual months
- 65,000+ providers across all 50 states
- AI-assisted session notes via built-in Scribe
Where IntakeQ wins
- The intake forms are the best in the category. Fully customizable, branded, and clients actually complete them before the first session without calling you confused
- Low-volume plans at $29.90 and $59.90 per month let part-time practitioners avoid paying for capacity they do not use
- Month-to-month billing with no contracts. You can upgrade, downgrade, or cancel anytime without penalty
- 4.7 stars on both G2 and Capterra with over 300 reviews. That is not hype, that is consistent satisfaction across years of feedback
- The API is well documented, so if you want to push form data into your own systems or Zapier, you can
Where Headway falls short
- Headway owns your credentialing — if you leave, you may need to re-credential
- Commission from insurance reimbursements means you earn less per session
- No e-prescribing
- Not built for group practices — every provider must be individually licensed and credentialed
Where IntakeQ falls short
- The practice management side is an add-on, not the core product. Scheduling and billing work but feel less polished than dedicated EHRs
- No native mobile app. Checking forms and appointments from your phone means using a mobile browser
- If you need full EHR features like outcome measures or treatment plan tracking, IntakeQ does not go deep enough
- Adding practitioners gets expensive. At $30/month per additional provider on the top plan, a five-person practice pays $204.90/month
Who is each product built for?
Headway
Target: 1 provider
Buy Headway if you're a new solo therapist who wants zero startup costs and fast insurance credentialing. Skip if you want full control over your insurance panels or run a group practice.
IntakeQ
Target: 1-20 practitioners
Buy IntakeQ if your biggest headache is paper intake forms and you want the best digital forms tool that also does scheduling and billing. Skip it if you need a full-featured EHR with outcome tracking and deep clinical documentation.
Feature comparison
| Feature | Headway | IntakeQ |
|---|---|---|
| Compliance & Security | ||
| HIPAA compliant | ||
| Telehealth / video sessions | ||
| Secure messaging | ||
| Scheduling & Clients | ||
| Online scheduling | ||
| Client portal | ||
| Intake forms / assessments | ||
| Automated reminders | ||
| Clinical | ||
| Progress notes / documentation | ||
| Treatment plans | ||
| E-prescribing | ||
| Outcome measures / assessments | ||
| Billing & Payments | ||
| Insurance billing / claims | ||
| Payment processing | ||
| Superbill generation | ||
| Automated billing | ||
| Platform | ||
| Group practice support | ||
| Mobile app | ||
| Integrations / API | ||
Common questions
IntakeQ scores 8.3/10 vs Headway's 7.2/10 in our ranking. IntakeQ is the better pick for 1-20 practitioners. Headway is better if you need solo therapists who want zero startup costs and fast insurance credentialing.
Headway starts at $0/month. IntakeQ starts at $29.9/month. Watch for add-on costs — the base price often does not include all features. Pricing last verified 2026-04-01.
Headway: Free tier available. IntakeQ: Yes, 14-day free trial. Always test with your actual workflow before committing to an annual plan.
Headway covers 12 of 18 features we track. IntakeQ covers 15 of 18. IntakeQ has broader feature coverage, but more features does not always mean better — pick the tool that covers what your business actually needs.
Yes, Headway has a mobile app. IntakeQ does not.
Yes. The main effort is migrating your data (customer lists, job history, invoices). Plan for 1-2 weeks of overlap where you run both. Most healthcare practice management tools can import CSV data. Ask both vendors about migration support before you sign.
The bottom line
Pick Headway if...
Solo therapists who want zero startup costs and fast insurance credentialing
Pick IntakeQ if...
Health practitioners who are drowning in paper intake forms and want the best digital forms tool that also handles scheduling and billing