IntakeQ vs Weave
IntakeQ scores 8.3/10 vs 7.4/10. Best for: Health practitioners who are drowning in paper intake forms and want the best digital forms tool that also handles scheduling and billing.
IntakeQ scores higher overall at 8.3/10 vs 7.4/10. Buy IntakeQ if your biggest headache is paper intake forms and you want the best digital forms tool that also does scheduling and billing. Skip it if you need a full-featured EHR with outcome tracking and deep clinical documentation.
IntakeQ 
Weave Rank
#2 of 41
Rank
#18 of 41
Features
15/18
Features
9/18
Starting at
$29.9/mo
Starting at
$249/mo
User reviews
4.7/5 (321)
User reviews
4.6/5 (1094)
What they cost
| IntakeQ | Weave | |
|---|---|---|
| Starting at | $30 /mo | $249 /mo |
| Free trial | 14 days | No |
| Number of plans | 4 | 3 |
What the pricing really means
At first glance, IntakeQ looks cheaper at $29.9/month vs $249/month. But sticker price is only part of the story. Look at what is included on the base plan, how many users you get, and whether you need add-ons to get the features you actually need. The $99/month plan that requires $200 in add-ons is actually more expensive than the $250/month plan that includes everything.
Where IntakeQ wins
- The intake forms are the best in the category. Fully customizable, branded, and clients actually complete them before the first session without calling you confused
- Low-volume plans at $29.90 and $59.90 per month let part-time practitioners avoid paying for capacity they do not use
- Month-to-month billing with no contracts. You can upgrade, downgrade, or cancel anytime without penalty
- 4.7 stars on both G2 and Capterra with over 300 reviews. That is not hype, that is consistent satisfaction across years of feedback
- The API is well documented, so if you want to push form data into your own systems or Zapier, you can
Where Weave wins
- 4.6 G2 rating with 426 reviews is highest in category for communication tools
- VoIP phones with missed call texting means you never lose a new patient inquiry
- Integrates with 70+ existing practice management systems
- Text-to-pay gets you paid faster than mailing statements
Where IntakeQ falls short
- The practice management side is an add-on, not the core product. Scheduling and billing work but feel less polished than dedicated EHRs
- No native mobile app. Checking forms and appointments from your phone means using a mobile browser
- If you need full EHR features like outcome measures or treatment plan tracking, IntakeQ does not go deep enough
- Adding practitioners gets expensive. At $30/month per additional provider on the top plan, a five-person practice pays $204.90/month
Where Weave falls short
- NOT an EHR or practice management system — it's a communication layer on top of your existing software
- Starting at $249/mo plus $750 setup makes it expensive for what it does
- Scheduling and digital forms locked behind Elite tier
- No telehealth or clinical features at all
Who is each product built for?
IntakeQ
Target: 1-20 practitioners
Buy IntakeQ if your biggest headache is paper intake forms and you want the best digital forms tool that also does scheduling and billing. Skip it if you need a full-featured EHR with outcome tracking and deep clinical documentation.
Weave
Target: 1-20 providers
Buy Weave if you already have an EHR and need better patient communication — calls, texts, reviews, payments. Skip entirely if you're looking for practice management software — Weave is a communication platform, not an EHR.
Feature comparison
| Feature | IntakeQ | Weave |
|---|---|---|
| Compliance & Security | ||
| HIPAA compliant | ||
| Telehealth / video sessions | ||
| Secure messaging | ||
| Scheduling & Clients | ||
| Online scheduling | ||
| Client portal | ||
| Intake forms / assessments | ||
| Automated reminders | ||
| Clinical | ||
| Progress notes / documentation | ||
| Treatment plans | ||
| E-prescribing | ||
| Outcome measures / assessments | ||
| Billing & Payments | ||
| Insurance billing / claims | ||
| Payment processing | ||
| Superbill generation | ||
| Automated billing | ||
| Platform | ||
| Group practice support | ||
| Mobile app | ||
| Integrations / API | ||
Common questions
IntakeQ scores 8.3/10 vs Weave's 7.4/10 in our ranking. IntakeQ is the better pick for 1-20 practitioners. Weave is better if you need small to mid-size healthcare practices that need better patient communication on top of their existing ehr.
IntakeQ starts at $29.9/month. Weave starts at $249/month. Watch for add-on costs — the base price often does not include all features. Pricing last verified 2026-04-01.
IntakeQ: Yes, 14-day free trial. Weave: No free trial. Always test with your actual workflow before committing to an annual plan.
IntakeQ covers 15 of 18 features we track. Weave covers 9 of 18. IntakeQ has broader feature coverage, but more features does not always mean better — pick the tool that covers what your business actually needs.
No, IntakeQ does not have a mobile app. Weave does have one.
Yes. The main effort is migrating your data (customer lists, job history, invoices). Plan for 1-2 weeks of overlap where you run both. Most healthcare practice management tools can import CSV data. Ask both vendors about migration support before you sign.
The bottom line
Pick IntakeQ if...
Health practitioners who are drowning in paper intake forms and want the best digital forms tool that also handles scheduling and billing
Pick Weave if...
Small to mid-size healthcare practices that need better patient communication on top of their existing EHR